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TIMELESS BEAUTY // $2,500

Service Type: 6 Months to Wedding Day

You’re a “Hands on” Bride who wishes to actively participate in the planning of the special day but is in need of a partner who will fine tune the details. Don’t fret- the Timeless Beauty Package has you covered – offering management of vendor negotiations, budget tracking and more! You’re involved every step of the way, you just have the time to actually stop and smell the roses!

  This package includes all items part of The Classic Beauty Package, as well as:

  • Wedding Planner (6 months to Wedding Day) 
    • Monthly Check – in’s leading to Wedding Day (6)
  • Partner recommendations for non-booked vendors (Photographer, Music, Baker, Caterer, Rental company and more) 
  • In-depth review of all contracted services
  • Budget Tracking- Customized system which brings complete visibility to Bride & Groom
  • Create custom planning task list starting 6 months prior to your BIG DAY!
  • Create customized calendar of payments, and provide reminders of payments due
  • Event design incorporating inspiration from your love story, desired setting, the season and your Pinterest Vision board!
  • Invitation assistance, custom systems to help send invitations to your guests 6- 8 weeks prior to Wedding Day (3 months prior for Destination Weddings)
  • Assist with seating arrangement organization
  • Arrange and attend all vendor & venue meetings
  • Manage all aspects of vendor relations- only referring vendors who can deliver on your specific wants, understand your style and capture your personality
  • Provide head counts to venues & vendors
  • Assist in venue layout & guest flow
  • Manage Hotel Accommodations for you and guests
  • Deliver breakfast to Bridal / Groom suites
  • Wake up call service for Bride and Groom
  • Set Up and Breakdown of Events 

 

What is partial planning?

Our partial planning package is designed to help you get through the thick of the planning process to your wedding day, stress free. The following is an outline of the tasks that Beauty Marked Events will handle as part of your Partial Planning package: 

The Beauty Marked Events Coordination Process

6 Months Prior to Wedding Day

Meet with bride and groom to review contracts, assist in booking any vendors who remain to be booked, Decor as well as begin the build of the Event Day timeline. From here, the team will meet monthly (via phone conference) to ensure all tasks are completed.

3 Months Prior to Wedding Day

  • Meet with bride and groom to finalize all ceremony details with the Officiant, those who will be reading during the ceremony and the Bride and Groom. 
  • Finalize Ceremony music selection 

4 Weeks Prior to Wedding Day

  • Meet with bride and groom to finalize all Reception details with the DJ and the Bride and Groom. The goal is to finalize all music as well as the “specialty moments” (i.e. Father/Bride and Mother/Groom dances).

Two Weeks Prior to Wedding Day

  • Meet with bride and groom to present timeline. Go over any arrangements that the Bride and Groom have previously made with vendors, and update timeline accordingly. 

One Week Prior to Wedding Day

  • Confirm final details with vendors prior to wedding day. Make sure that all vendors have the contact information of the Beauty Marked Events Team. Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.
  • Please Note: A day-of-coordinator will not re-negotiate any terms in contracts with vendors at this time, or at any other time prior to, during, or after your wedding day. All agreements should be finalized prior to the wedding.

Rehearsal

  • Work with wedding officiator to choreograph wedding ceremony, processional and recessional
  • Alert wedding party as to where they need to be the following day, and at what time

Pre-Ceremony

  • At brides “getting dressed” location:
    • Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up hair dryers, brushes and any other equipment they have with them
    • Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion
    • Coordinate any food deliveries and set up and clear all meals
    • Make sure personal flowers i.e. bridal bouquet, bridesmaid’s flowers and father of the bride’s boutonnière arrive on time
    • Blot personal flowers with paper towels and distribute to wedding party
    • Make sure photographer arrives on time and has a “must shoot” list
    • Gather bride, bridal party and immediate family for photos
    • Call out names on “must shoot” list for photographer
    • Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony
    • Assist bride with putting on her wedding gown
  • Maintain The Bridal Emergency Kit (just in case)
    • Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day
  • Communicate with best man to make sure groom is getting dressed and on-time
  • Make wedding party aware of any last minute details
  • Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location

Ceremony

  • Set up programs and other ceremony items i.e. guest book, unity candles, kiddush cups, wine or yarmulkes
  • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
  • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher
  • Ensure that ceremony musicians have arrived and direct them as to where to set up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians
  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Handle any emergencies that may arise
  • Line up the bridal party for their entrances down the aisle
  • Cue ceremony musicians when bridal party is ready to begin processional
  • Gather family and friends for after ceremony photos

Prior to Reception

  • Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer
  • Arrange escort cards
  • Make sure reception flowers/décor is set up according to design archetype
  • Ensure that tent and lighting are set up properly and troubleshoot as needed
  • Meet with catering staff to confirm food timeline
  • Set up guest book and pen, champagne flutes, cake cutting utensils
  • Set up table numbers/names and menu cards
  • Set up amenities baskets, hand towels, candles etc. in bathrooms

Reception

  • Ensure proper flow of cocktail hour food
  • Look over dining tables and make sure they are set up properly
  • Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
  • Help guests locate their escort cards and dining tables
  • Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
  • Cue designated people when they are about to be announced for toasts
  • Alert catering staff to pour champagne just before the toasts
  • Be aware of timing of catering service and make sure people are served promptly
  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled at this time)
  • Prevent & fix any problems that may arise during your event
  • Remain easily accessible through the entire event in case there are any details you would like attended to
  • Set up favor table towards the end of the evening
  • Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night
  • Coordinate reception departure transportation

 

Please note, to solidify services, 25% of the agreed upon total fee is due at the signing of an agreement contract- confirming services. A payment schedule will be issued thereafter. Fees are non-refundable.