Service Type: Day Of, Through Event Set Up

You’ve planned your day to perfection and you’re now ready (and deserve) to enjoy your wedding festivities! With the Simply Beautiful package, our team will set you up for success with Rehearsal management, Wedding Day set up (we’ll make sure all décor looks great and is in it’s place) and Wedding Day Direction! 

Rehearsal & Wedding Direction + Event Set Up

  • Email & phone communication (Monday – Friday)
  • 1 Walk through of the venue (Rehearsal Dinner)
  • Communication and confirmation with vendors
  • Ceremony coverage
  • Keep ceremony on schedule and running smoothly
  • Delivery and placement of favors, escort cards /table numbers and any other décor elements
  • Décor Inventory list to ensure all items are placed and can be tracked after the wedding
  • Sample table setting assembled prior to Rehearsal Dinner
  • Coordinate with DJ for special moments, during the ceremony
  • Provide extensive event day emergency kit 

What does Rehearsal + Wedding Direction Mean?

Brides rely on family and friends to help carry out plans on the day of their wedding. By asking a friend or family member to take on this stressful task, that person will not be able to enjoy the event as a guest, and will end up feeling like “event staff.” So, let’s avoid this by diving into all that the Beauty Marked Events Team will do for you!

The following is an outline of the tasks that Beauty Marked Events will handle as part of your Wedding Coordination package: 

The Beauty Marked Events Coordination Process

One Week Prior to Wedding Day

  • Confirm final details with the Bride and Groom prior to wedding day. Make sure that all vendors have the contact information of the Beauty Marked Events Team. 
  • Please Note: We will not re-negotiate any terms in contracts with vendors at this time, or at any other time prior to, during, or after your wedding day. All agreements should be finalized prior to the wedding.


  • Work with wedding officiator to choreograph wedding ceremony, processional and recessional
  • Alert wedding party as to where they need to be the following day, and at what time


  • Maintain the Bridal Emergency Kit (just in case)
    • Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day
  • Event Day Setup: unpack, organize, and set up décor to be wedding-ready! Tasks we factor in the timeline include:
    • Assembly and designation of chairs and tables (Add 30–45 minutes for table/chair setup.)
    • Table settings, inclusive of tablecloths and/or centerpieces, full place settings, favors, and place cards
    • Set up of any décor beyond the tables(i.e. lighting, complicated dessert table structure, photo booth backdrop, etc.)
    • Alcohol, food, and music If Bride and Groom are providing or partially providing any of these items themselves


  • Set up programs and other ceremony items i.e. guest book, unity candles, kiddush cups, wine or yarmulkes
  • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
  • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher
  • Ensure that ceremony musicians have arrived and direct them as to where to set up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians
  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Handle any emergencies that may arise
  • Line up the bridal party for their entrances down the aisle
  • Cue ceremony musicians when bridal party is ready to begin processional
  • Gather family and friends for after ceremony photos

Prior to Reception

  • Arrange escort cards
  • Make sure reception flowers/décor is set up according to design archetype
  • Ensure that tent and lighting are set up properly and troubleshoot as needed
  • Set up guest book and pen, champagne flutes, cake cutting utensils
  • Set up table numbers/names and menu cards
  • Set up amenities baskets, hand towels, candles etc. in bathrooms


  • Look over dining tables and make sure they are set up properly
  • Set up favor table prior to the end of the evening

Please note, to solidify services, 25% of the agreed upon total fee is due at the signing of an agreement contract - confirming services. A payment schedule will be issued thereafter. Fees are non-refundable.